Operating Guide

Version 3.3

What’s New

System Manuals

User Operations

• Basics
• My Summary
• Portal / Mobile Device
• Useful
• Glossary

Managing Operations

• SMCR (Accountability UK)
• Compliance
• Risk
• KRIs
• Events
• Registers
• Contracts
• Control Inventory
• Document Library
• Obligations
• Triage PRO

Outputs and Records

• Dashboards
• Reports, Charts, Adhoc and Statistics
• Record Management
• Alerts

Administration

• Configuration & Maintenance
• Current Tasks - Change Due Date
• Security
• Monitor
• Audit Trail

User Operations

• Compliance, Risk and TriLine GRC

Basics

• Login to TriLine GRC
• My Quick Menu
• How to Access Help
• How to use TriLine GRC Help

My Summary

• My Summary
  • My Current Tasks
  • Future Schedule & Temp Reallocation

Portal / Mobile Device

• Portal Login
• Using the Portal
• Mobile Device

Useful

• Timeout Information
• Paste into Text Editor fields
• Using and Customising Grids
• About Record Security

Glossary

• Glossary

Managing Operations

SMCR (Accountability UK)

• Work with SMF
• Work with Prescribed Responsibility
• Work with Overall Responsibility
• Work with Committees
• Work with Accountable People
  • Accountability Sign-off Tasks
• Work with Certificates
  • Work with Certificate Renewal Tasks
• Work with Submissions

Compliance

• TriLine GRC and Compliance
• Work with Compliance Processes
  • Process Controls
  • Blind Tasks
• Compliance from Obligations

Risk

• TriLine GRC and Risks
• Work with Risks
  • Treatments

KRIs

• TriLine GRC and KRIs
• Work with KRIs

Events

• TriLine GRC and Events
• Work with Events

Registers

• TriLine GRC and Registers
• Work with Registers
  • Register Tasks

Contracts

• TriLine GRC and Contracts
• Work with Contracts With
• Work with Contracts
  • Contract Tasks
  • Attestations

Control Inventory

• TriLine GRC and Control Inventory
• Work with Control Inventory
  • CI Tasks

Document Library

• TriLine GRC and Document Library
• Documents
• Work with Documents
  • Review and R&C Tasks

Obligations

• TriLine GRC and Obligations
• Work with Obligations
• Compliance from Obligations

Triage PRO

• TriLine GRC and Triage PRO
• Work with Triage PRO
  • Triage PRO Tasks

Outputs and Records

Dashboards

• Dashboard
• Interactive Dashboard

Reports Charts Adhoc Stats

• Reports and Charts
  • Scheduled Reports
• Adhoc Queries
• Statistics

Record Management

• Archive Records
• Record Status
• Export and Import Records

Alerts

• Alert Notifications

Administration

Configuration & Maintenance

• TriLine GRC Configuration
• Configure SMCR Module
• Configure Compliance
• Configure Risk
• Configure KRIs
• Configure Events
• Configure Registers
• Configure Contracts
• Configure Control Inventory
• Configure Document Library
• Configure Obligations
• Configure Triage PRO

Current Tasks

• Change Current Task Due Date
• Re-activate Completed Tasks

Security

• The Security Centre
• Positions
• Portal Users
• Accountability Only
• Task Teams
• Security Groups
• System Groups

Monitor

• The Monitor Service
• The Monitor Logs
• The Web Monitor

Audit Trail

• Examine the Audit Trail

Current Topic:
TriLine GRC and Registers

© 2021 TriLine GRC. All Rights Reserved.

TriLine GRC and Registers

Page contents

Overview

• About Registers
  • What is a Register?
  • How do I record entries into a Register?
  • What happens after I record an entry into a Register?
  • Register recording and management process

Overview

About Registers

What is a Register?

A Register is place to store of any type of information, that is not an Event; for example the receiving of a Gift is ideal for recording in the Register. Once an entry is recorded in a Register, if required, tasks can be scheduled to be actioned. The Register can used to generate reports for the organisation.

As many different Registers as your organisation requires can be configured in TriLine GRC. Each Register is identified by a different Register Type.

Types of Registers you might consider creating:

• Gifts and Hospitality
• Conflicts of Interest
• Delegations of Authority
• Fit and Proper
• Travel Authorisation

How do I record entries into a Register?

TriLine GRC Users and Non-TriLine GRC users can record entries into a Register using the Registers Portal.

TriLine GRC Users can also can record entries into a Register using TriLine GRC Registers Menu. The Registers Menu is available for all users in TriLine.

Note:
Non-TriLine GRC users must have access to the organisation’s network to record entries into a Register using the Registers Portal. To use the Registers Portal, your Administrator must provide you with:

• the Internet address of your organisation’s Portal, and
• the Portal access password (if this is configured to be used).

What happens after I record an entry into a Register?

Depending on that Register Type’s configuration, TriLine GRC may notify all Position’s known as this Type of Register Owners. One of these Owners will be assigned to Manage your Register entry.

The Managing position uses TriLine GRC to:

• Link any related Records relevant to your Register entry,
• Assign Tasks relevant to your the Register entry, and
• Take action to move things along if TriLine GRC notifies that Tasks haven’t been completed within the required time.

Register recording and management process

Here is a diagram showing the process for recording and managing a Register entry.